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          Internal Audit Automation and Expense Control

          Internal Audit Automation and Expense Control

          The implementation, which includes a reimbursement agent with computer vision, successfully increased the detection of irregular expenses by 340% and reduced the employee payment cycle from 21 days to less than 48 hours. Thanks to this automation, the company eliminated poor practices and duplications without expanding its team, transforming a slow and vulnerable process into an efficient system that guarantees total cash flow integrity.

          Identified Problem

          The internal control department performed corporate expense audits using a sampling method, reviewing only 15% of transactions due to time and resource constraints. This meant that 85% of expenses were never audited, opening the door to errors, duplications, and poor practices. Additionally, the approval and reimbursement process for employee expenses took an average of 21 days, generating internal dissatisfaction and distortions in cash flow.

          Solution

          A Continuous Audit Agent was deployed to review 100% of expense transactions in real-time, applying over 200 control rules configured by the audit team. The system automatically performs the following:

          • Detects duplications, out-of-policy expenses, unauthorized vendors, and unusual spending patterns.
          • Manages employee requests autonomously via a Reimbursement Agent.
          • Validates receipts using computer vision to verify compliance with expense policies.
          • Approves or rejects each request, providing an explanation in natural language.

          Results

          • Audit coverage increased from 15% to 100% of transactions without increasing headcount.
          • Detection of irregular expenses increased by 340% compared to the previous sampling model.
          • Employee reimbursement cycle was reduced from 21 days to under 48 hours.
          Contact one of our AI experts now

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